Executive Assistant

WARM (We All Really Matter) is a not-for-profit organization of domestic violence survivors along with their allies who are committed to ending violence against women and children in the Harlem community. Our primary goal is to empower survivors through a holistic approach, focusing on the mind, body and spirit. WARM seeks a full-time executive assistant to the WARM CEO, helping the CEO to carry out WARM’s vision of interrupting the cycle of violence in the Harlem community and beyond.

This position requires the applicant to be able to work in a high-energy, fast-paced office. They would be the eyes and ears of WARM’s CEO and be committed to professionalism, loyalty and confidentiality. They would be able to stand in for the CEO in various situations, at a moment’s notice, if necessary. The Executive Assistant must have excellent communication skills, both in writing and speaking, as well as proficiency
in a variety of Microsoft, Word and Social Media platforms. Attention to detail, and ability to multitask a must.

Key Responsibilities

Prepare a daily agenda.

Mandatory daily check-in with CEO.

Schedule weekly check-in with CEO.

Manages CEO’s calendar.

Manages Fundraising calendar.

Manages the CEO’s schedule.

Answers and screens CEO’s phone calls and takes detailed messages.

Book rooms at WARM for conferences.

Oversee team meetings.

Provides support at Board of Directors meetings.

Organizes meetings.

Oversee team meetings.

Book rooms at WARM for conferences.

Provide administrative support to ensure a smooth running office.

Maintain office files.

Drafts letters and memos for CEO’s signature.

Maintains accurate records.

Follows up on outstanding issues.

Complete minor contract-related accounting duties.

Provides support at Board of Directors meetings.

Attend to any/all other duties as needed.

Participate in candidate hiring process.

Provides support for all emergency client intakes/etc. on demand.

$55,000

Full-time Position

$55,000

Full-time Position

Qualifications

● Associate Degree, preferably in Business

● Two years or more similar experience

● Strong writing skills

● A strong proficiency in Microsoft Office Suites, including PowerPoint, Outlook, Excel, Word, Adobe Acrobat and Social Media

● Strong multi-tasking, detail oriented and organizational skills

● Comfortable using video-conferencing platforms like Microsoft Teams and Zoom

$65,000

Full time position

Email resume and cover letter with contact information and two professional references to weallreallymatter@gmail.com